LineRecon | Invoice discrepancy report
Blank template and filled fictional example. Editorial worksheet, not an exported
LineRecon report, accounting import, audit certificate or approval to pay.
Guide: https://linerecon.com/blog/invoice-discrepancy-report/

BLANK REPORT
Report ID / version / date:
Prepared by / reviewed by:
Supplier / buyer entity:
Order reference / invoice reference:
Included file names / printed IDs / revisions / dates:
Currency / tax / unit basis:
Confirmed comparison baseline and evidence:
Excluded files / unreadable pages / missing records:

Repeat for each finding:
Finding ID / item / issue:
Source A: file, page, printed line or section:
Source A original quantity, unit, price, amount:
Source B: file, page, printed line or section:
Source B original quantity, unit, price, amount:
Pairing or conversion evidence:
Calculation / exact difference (B minus A):
Extracted-value correction, if any / original reading / corrected reading / source:
Review status / decision:
Decision evidence / decision maker / date:
Next action / owner / agreed follow-up date:

Totals and arithmetic bridge:
Open questions and missing evidence:
Report scope and limitations:
Attached source versions:

FILLED FICTIONAL EXAMPLE
Report ID: EXAMPLE-1042 / version 1
Prepared as an educational comparison; no real reviewer or approval is claimed.
Supplier: Cedar Vale Supply. Buyer: Northline Workshop.
Included: PO-1042.pdf revision 1 (Sep 1, 2026), INV-8821.pdf (Sep 20, 2026).
Both files have one page. Currency USD, before tax.
Basis: PO revision 1, selected for this exercise.
Excluded: OC-778, buyer amendments, receiving records, payment history, other invoices.
Source files: https://linerecon.com/downloads/linerecon/linerecon-sample-documents.zip

D-01 | AX-100 | PO p1 line 10; invoice p1 line 2
PO: 100 each x 4.00 = 400.00. Invoice: 100 each x 4.20 = 420.00.
Difference: 100 x (4.20 - 4.00) = +20.00.
Open: price acceptance unknown; purchasing reviewer to obtain approval or correction.
D-02 | BX-200 | PO p1 line 20; invoice p1 line 1
PO: 50 each x 8.00 = 400.00. Invoice: 50 each x 7.60 = 380.00.
Difference: 50 x (7.60 - 8.00) = -20.00. Open: reason for lower price unknown.
C-01 | CX-300 | PO p1 line 30 and Notes; invoice p1 line 3
PO: 4 cases x 60.00 = 240.00. Invoice: 48 each x 5.00 = 240.00.
Documented conversion: PO Notes say 12 each per case. Difference after conversion: 0.00.
C-02 | DX-400 | PO p1 line 40; invoice p1 lines 4 and 5
PO: 20 each x 15.00 = 300.00. Invoice: 12 each / 180.00 plus 8 each / 120.00.
Combined invoice: 20 each / 300.00. Difference: 0.00. Receipt not established.
D-03 | EX-500 | PO p1 line 50; absent from full invoice table
PO: 30 each x 6.00 = 180.00. Document-scope difference: -180.00.
Open: later billing or other explanation unknown; absence does not establish nondelivery.
D-04 | FX-600 | PO p1 line 60; invoice p1 line 6
PO: 10 each x 12.00 = 120.00. Invoice: 12 each x 12.00 = 144.00.
Difference: (12 - 10) x 12.00 = +24.00. Open: extra quantity authorization and receipt.
D-05 | FREIGHT | PO p1 Notes; invoice p1 line 7
PO says freight is included in ordered prices. Invoice adds 1 charge / 28.00.
Difference in charges: +28.00. Open: supporting agreement or correction needed.

Bridge: 1640.00 + 20.00 - 20.00 + 0.00 + 0.00 - 180.00 + 24.00 + 28.00 = 1512.00.
Net difference: -128.00. Positive differences: 72.00, not confirmed recoverable charges.
No acceptance, dispute, receipt or payment decision has been recorded in this example.
Keep originals and exact differences when a later reviewer records a decision.