LineRecon — INVOICE EXCEPTION REVIEW WORKSHEET
Version: 2026-09-23
Guide index: https://linerecon.com/blog/

Copy only the section you need into your review record. This is an unfilled
manual worksheet, not an automated check or payment authorization. Do not
fill an unknown quantity, price, date or reference with an assumed value.
Keep completed records with your own documents; this website does not
receive the information you enter in your local copy.

REVIEW COVER
Review ID:
Reviewer / review date:
Supplier / buyer entity:
Order and revision / invoice and version:
Files and pages included / records missing:
Currency and amount basis (before tax, discounts, etc.):
Comparison cutoff date:
Record location for follow-up / person responsible:

1. SPLIT INVOICE ROWS -> ONE PO LINE
Guide: https://linerecon.com/blog/match-split-invoice-lines/

PO file / page / line:
Item identity / destination or delivery stage:
PO quantity / unit / unit price / line amount:
Evidence supporting the proposed row group:

Invoice row A — file/page/line, quantity, unit, price, amount:
Invoice row B — file/page/line, quantity, unit, price, amount:
Additional rows (add as needed):
Rows excluded or still unpaired:

Combined invoice quantity (only on a confirmed compatible basis):
Combined printed invoice amount / currency:
Each row's price difference (keep separate even if net total is zero):
Quantity difference / amount difference:
Grouping confirmed by / date:
Business differences accepted or still open (separate from grouping):
Receipt / previous billing checked? If yes, supporting records:

2. PACKAGING / UNIT CONVERSION
Guide: https://linerecon.com/blog/invoice-unit-price-box-vs-piece/

Item / order scope:
Original PO quantity and unit / price and price unit:
Original invoice quantity and unit / price and price unit:
Conversion source — filename, page, revision and applicable item:
Confirmed each per case (leave unknown if unsupported):

PO quantity in each = cases * each per case:
PO price per each = price per case / each per case:
Invoice quantity in each:
Invoice price per each:
Price difference for billed quantity =
  (invoice price per each - agreed price per each) * invoiced each:

Currency and price/discount basis confirmed:
Calculation precision and any displayed rounding:
Unresolved conversion question:
Reviewer decision / supporting response:

3. PARTIAL INVOICES / RUNNING ORDER BALANCE
Guide: https://linerecon.com/blog/purchase-order-multiple-invoices/

PO / revision / PO line:
Ordered quantity / unit / agreed line amount / currency:
Amount basis and any accepted order changes:

Repeat this row for each invoice-to-PO-line allocation:
Invoice and version:
Active / superseded / unresolved status:
Source file / page / line:
Allocated billed quantity / unit:
Allocated amount / currency:
Replacement or adjustment reference, if applicable:

Signed quantity adjustments with supporting references:
Signed amount adjustments with supporting references:
Active invoiced quantity plus quantity adjustments:
Active invoice amount plus amount adjustments:
Remaining quantity = ordered quantity - cumulative billed quantity:
Amount difference from agreed order basis:
Explanation for amount difference:

A price-only credit changes amount, not quantity. Include an adjustment
once. Exclude superseded versions from active totals but preserve originals.
If the allocation, unit or currency is unclear, keep it unresolved outside
the confirmed subtotal and disclose it here:

Received quantity and evidence (separate from billed quantity):
Payment record checked / reference (separate from billing):
Later or missing documents outside this snapshot:

4. INVOICE WITHOUT A USABLE PO NUMBER
Guide: https://linerecon.com/blog/invoice-missing-purchase-order-number/

Invoice / version:
Reference visible in original but missed in extraction? Source location:
No reference visible / approved non-PO purchase / still unknown:

Candidate order A — supplier, buyer entity, item, destination, delivery ref:
Candidate order B — supplier, buyer entity, item, destination, delivery ref:
Evidence distinguishing candidates:
Evidence still needed:
Supplier/buyer question and person responsible:

Confirmed order and line OR unresolved status:
Supporting document / page / response:
Confirmed by / date:
Non-PO comparison basis, if applicable:
Price/quantity questions still open after identifying the order:

5. DIFFERENT BUYER SKU / SUPPLIER PART NUMBER
Guide: https://linerecon.com/blog/match-invoice-different-skus/

Supplier identity / buyer identity / order:
Buyer SKU / original description:
Supplier part number / original description:
Defining specifications (size, grade, model, etc.):
Packaging unit on each side:
Supporting cross-reference or confirmation — file/page/revision:
Plausible alternatives excluded and distinguishing evidence:

This-order pairing confirmed by / date:
Quantity/price comparison result (separate from item identity):
Substitution proposed? Original specification and acceptance evidence:
Future reuse approved? If yes, supplier/item/packaging/revision limits:
Next review trigger (packaging change, revised model, etc.):

6. SUPPLIER CONFIRMATION DELIVERY DATE CHANGE
Guide: https://linerecon.com/blog/order-confirmation-delivery-date-mismatch/

PO / revision / confirmation / revision:
Item / affected quantity / destination:
PO date label and original text:
Confirmation date label and original text:
Milestone on each side (dispatch, arrival, etc.):
Status on each side (requested, estimated, confirmed, actual):
Interpretation confirmed / still ambiguous:
Comparable dates in YYYY-MM-DD, only when established:
Calendar basis (calendar days or named working calendar):

Repeat for each split quantity:
Quantity / requested date / confirmed date / signed day difference:

Supplier clarification requested:
Reply source / date:
Buyer accepted, declined or pending / reviewer / decision date:
Original difference retained:
Actual receipt evidence, if checked separately:

HANDOFF
What was compared:
What the documents establish:
What remains unresolved or outside scope:
Decision / decision owner / supporting record:
Next action / responsible person / follow-up date:

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