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Three documents. Six findings. The evidence behind each one.

Follow a hospitality-linen order from purchase order to confirmation to invoice. Read the original values, the reason for each finding and the question a reviewer still needs to answer.

The three source documents

Synthetic demonstration. All companies, products, identifiers and transactions are fictitious. Findings are prepared examples, not live AI output. Hotel linens illustrate the workflow; they do not restrict the industries Recon is being built for.

Comparison status and review status are separate. All six findings are Not reviewed, including the one marked Consistent. No finding below is an approval.

PO vs. confirmation

Check what was requested against what the supplier confirmed.

Different units need a closer look

Not comparable · Not reviewed

Purchase order
12 cartons
Order confirmation
120 pieces
Comparison basis
Cartons and pieces are not directly comparable

The documents state a pack size, but the recorded quantities use different units. Recon preserves both original values and does not convert them into an automatic match.

Next review step: Review the source quantities and their units. This check stays not comparable; a human decision does not rewrite the source.

Two prices, different bases

Not comparable · Not reviewed

Purchase order
$180.00 / carton
Order confirmation
$18.50 base / piece
Comparison basis
Per-carton and per-piece prices are not directly comparable

The confirmation also records a $0.50 per-piece discount. The purchase order uses a carton price. These are different price bases; no converted or derived net-price equivalence is asserted.

Next review step: Keep the original price and discount visible. Clarify the pricing basis before drawing a comparison conclusion.

Which bath mat did the buyer mean?

Needs information · Not reviewed

Purchase order
“White bath mat - standard”
Order confirmation
BM-4060 · 40 × 60 cm
Comparison basis
Same quantity and amount ≠ confirmed item identity

The PO does not specify an item reference or dimensions. The supplier has selected a 40 × 60 cm bath mat. Equal quantities and prices do not prove it is the requested product.

Next review step: Ask the buyer to confirm the item specification. Leave this check unresolved until evidence is available.

Confirmation vs. invoice

Check confirmed items and prices against the supplier’s invoice.

Two batches, one confirmed line

Consistent · Not reviewed

Order confirmation
120 pieces · $2,160.00
Commercial invoice
40 + 80 pieces · $720 + $1,440
Comparison basis
40 + 80 = 120 pieces; $720 + $1,440 = $2,160

Invoice lines 10A and 10B share the DC-220 item reference and use the same unit and currency as the confirmation. Their quantities and printed line amounts sum to the confirmed values. This sample assumes the record relationship has been confirmed.

Next review step: Retain both invoice rows as evidence for this match. Document agreement does not prove physical delivery.

A $0.20 change across 300 pieces

Difference · Not reviewed

Order confirmation
$2.40 / piece · $720.00
Commercial invoice
$2.60 / piece · $780.00
Comparison basis
($2.60 − $2.40) × 300 = $60.00

The napkin item and quantity match, but the invoiced unit price is higher. Each document’s line arithmetic is internally consistent; the difference is between the documents.

Next review step: Check for an approved price amendment. The sample contains none, so the difference remains open.

An additional charge to confirm

Difference · Not reviewed

Order confirmation
Freight not specified
Commercial invoice
Freight $85.00
Comparison basis
$3,625 − $3,480 = $145 ($60 item price + $85 freight)

The invoice adds $85 in freight. Its merchandise subtotal is also $60 higher because of the separate napkin price difference. The $145 total difference must not all be attributed to freight.

Next review step: Confirm freight approval separately from the item price change. “Not specified” does not mean an agreed zero charge.

What remains open?

The different quantity and pricing units remain not comparable. The bath-mat specification still needs confirmation. The $60 item-price difference and $85 freight charge need separate follow-up. Agreement on split-line quantities and amounts does not prove delivery.

Record any subsequent decision alongside its evidence. Accepting a difference should preserve its original values and the reason for acceptance. New information should not silently rewrite this earlier review.

For a repeatable process, use the reconciliation checklist. For the step-by-step approach, read PO–confirmation review or confirmation–invoice review.

Bring your review process into focus.

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