Guides for your next invoice check.
Compare your options, work through a difference, or start with a template. Examples are fictional; the downloads are free to use without signing up.
Free downloads
- PO–invoice matching workbook
Excel · Record original values, differences and review decisions.
- Supplier discrepancy emails
Text · Adapt a request for clarification to your supplier.
- Exception-review worksheet
Text · Record split lines, units, references and unresolved questions.
- Fictional sample documents
ZIP · Inspect the prepared examples used in the guides.
Choose a checking method
- PDF Invoice Matching for Small Teams
Compare supplier invoice PDFs with purchase orders. See a worked example of price, quantity and extra-charge checks, then explore LineRecon early access.
- Invoice Matching Software for Small Businesses: Options, Costs and Trade-offs
Compare Excel, Lido, InvoiceDrift and wider AP tools for invoice matching. Check workflow fit, pricing boundaries and difficult cases before choosing.
- How to Automate Invoice Checking Without Replacing Your Accounting Software
Build a file-based invoice-checking workflow alongside your existing accounting software, with clear matching rules, review steps and a measurable pilot.
- Can ChatGPT Check Invoices Against Purchase Orders? A Worked Example
Try a reusable prompt for checking a purchase order against an invoice. Download fictional sample PDFs and verify the result against a transparent answer key.
Compare the documents
- Purchase order vs. order confirmation
Check what was requested against what the supplier confirmed.
- Order confirmation vs. invoice
Trace price changes, split lines and additional charges.
- A reconciliation example, with the sources
Three synthetic documents. Six findings. Every original value preserved.
Work through a difference
- How to Check Supplier Invoices for Overcharges Before You Pay
Check supplier invoice prices, quantities and extra charges against the agreed order. Use a worked example to identify questions and document the evidence.
- How to Match Split Invoice Lines to One Purchase Order Line
Work through a one-to-many invoice match, preserve every source row, and distinguish split deliveries from duplicate billing with a fictional example.
- Invoice Price per Box vs. per Piece: How to Compare Units Safely
Compare case and each prices using a documented pack size. See the quantity and price calculations, missing-evidence cases and an example you can download.
- One Purchase Order, Multiple Invoices: A Partial-Billing Worksheet
Reconcile partial invoices against one PO with a cumulative quantity and amount table. Separate billing, receipt and payment evidence, and handle revisions.
- How to Reconcile an Invoice with a Missing Purchase Order Number
Find candidate orders without guessing the match. Use supplier, item and delivery evidence to distinguish a missing PO reference from a non-PO purchase.
- Matching Invoice Line Items When Supplier SKUs and Descriptions Differ
Resolve buyer and supplier item-code differences with a worked mapping example. Check specifications, packaging and order scope before confirming a match.
- Supplier Order Confirmation: Check Delivery Date Changes
Check supplier-confirmed dates against your PO. Compare dispatch and arrival correctly, record split delivery changes, and copy a supplier follow-up message.
Use a checklist or template
- A checklist for your next review
A free, downloadable worksheet for recording evidence and open questions.
- How to Match Purchase Orders and Invoices in Excel—with a Free Template
Download an Excel PO–invoice matching template with sample data, formulas, missing-item checks and manual review flags. Follow the complete setup guide.
- Invoice Discrepancy Email Templates: Wrong Prices, Quantities and Extra Charges
Copy supplier email templates for incorrect prices, quantities, extra charges and revised invoices. Include the evidence needed to resolve each discrepancy.